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Two places, one week, two files.
A job in Dallas and a supplier in Fort Worth can share a Tuesday. They should not share a set of books if they are two companies. One login is a convenience. It is also how a bill for one shop becomes a mystery in the other.
We split the file when the work starts. Each company keeps a ledger of its own. Cash that crossed between them is a transfer on both sides. Neither month closes until both sides show the same transfer. One company is a fine answer. That single file still gets a close on a date.
The login that pays a vendor can stay off the login that only reads the month. The user who sees the month can be barred from moving money. That view-only user is created for the months we are actually closing and removed when those months are done. You keep the QuickBooks Online company either way.
The driving between the two ends is the part of the day nobody invoices. The books should not wait on that drive. A close on a date means Tuesday can stay about the job and the supplier, and the file still ends when we said it would.
Tell us both names on the form if there are two. Closing one company will not be treated as an answer for the other. A shared card, a shared truck, and a shared afternoon are allowed. A shared profit number is not. We write the transfer on the day the money moved, even when both jobs happened on the same Tuesday and the receipt is still in the truck.
